7 Smart Habits to Keep Your Work Computer Secure and Productive

Without my computer at work, there's not much I can do; I might as well head home until it's fixed. Once it's back up, the plan is to work through the night to catch up. Keeping the system updated should help prevent future breakdowns. The last thing I want is to be responsible for downloading a file that infects the entire network. That would be incredibly uncomfortable.

1. Install all updates required by Kotori Technologies.

Depending on your company's plan with Kotori, we may install these updates for you, as long as the computer is turned on overnight. You may be responsible for all updates if your company is not on one of these plans. Not installing updates as suggested by Kotori Technologies can expose your company to viruses and other security risks. Some companies may prevent computers from accessing the network if patches aren't installed after a set date. Also, determine whether Kotori wants you to install updates using Microsoft Update. If they do, make it a habit to check Microsoft Update regularly.

2. Install only licensed programs.

Ensure you or your company has a license for any software you install on your work computer. Your company can get caught in a lawsuit for having software installed without a license on its computers. For example, installing a program your friend bought could present some problems. Software you've purchased a license for is probably fine, but double-check the permit to ensure. Sometimes, software bought for home use cannot be installed at work.

3. Don't install different versions of software.

Even if you prefer the version of software you use at home rather than work, don't install it on your work computer. You could have incompatibility problems with the software your co-workers are using and with your specific line of business applications.

4. Let Kotori Technologies know when hardware isn't working.

Fixing a broken computer yourself could cause more problems. Your fixes, for example, could make the computer incompatible with the corporate network. We offer a helpdesk or technical assistance program for this type of work. Kotori may have already seen the same problem and may have a known fix. Helping Kotori Technologies track common computer problems can also help them decide which brand and model of computer to order in the future.

5. Let Kotori know when you need something.

Giving the Kotori reasonable requests and adequate time for planning can help Kotori respond to your needs. Otherwise, you may end up with computer software or hardware you didn't want, which can hinder how effective you are at work.

6. Don't download programs from Internet sites you don't trust.

By downloading programs that may not be secure, you put all the computers on the network at risk.

7. Be aware of suspicious e-mails.

A virus introduced through email may be disguised as a downloadable file. Messages from unknown senders, those containing strange text, or anything that appears suspicious should be reported to Kotori Technologies right away. Opening such emails could lead to serious issues for both you and your co-workers. In the event a virus is detected, Kotori can notify others in the organization to check for similar threats.

Stay proactive, protect your workflow and your company.

If you're unsure about updates, software, or suspicious emails, reach out to Kotori Technologies before taking action. A few minutes of caution can save hours of recovery.